Last month I got an invite to join the pilot of an app used to manage meetings in connection with Teams.
As a committee secretary, I’ll send out requests for items to agendas and occasionally get things back, though often silence is deafening. This app, I create the bones of the agenda, assign those who have speaking responsibility to sections if the agenda and publish. Speakers then can edit their sections and members of the committee the ability to make suggestions for items to be added prior to finalising. It differs from how we’d normally run, and we’ve not really understood it well this time, but we only got access to the app just over a week and a half ago.
Today, I spent maybe twenty minutes trying to work out how I could make the hardcopy PDF version as I need this for our records system. When I finally got there I noticed it had issues: it hasn’t included a few members, and has included one as present who has declined last week. I have no idea how to work with the system to fix, so manual tweaks were needed.
Mine is a small committee, so I’ll be interested to see how another committee in my office that has agendas that can be upwards of 1000 pages sometimes might cope (so glad that’s not me).
Documentation for this system I feel is lacking and in need of enhancement. They’ve some good documentation in some areas at present, however there are some real gaps in obvious areas like agendas and people having declined – how to get it to pick that up.
Construction of the agenda was nice and quick though, it quickly pulls it together within Word, although I will say it is no environmentalist, being very wasteful with white space – a sacrifice to automation I guess.